Royal Society of New Zealand Rules

Amended 17 August 2011 by the Council of the Royal Society of New Zealand.

These Rules are made pursuant to s32 of the Royal Society of New Zealand Act 1997 (“the Act”).

1. Interpretation

1.1 General Provisions

1.1.1 These Rules are to be read and interpreted in conjunction with the Act, the Code of Professional Standards and Ethics (“the Code”) and the rules for handling complaints under the Code.
1.1.2 In cases where conflict arises, the Act takes precedence over the Rules, and the Rules take precedence over the Code of Professional Standards and Ethics.
1.1.3 In these Rules, references made to sections are references to sections in the Act.

1.2 Defined Terms

1.2.1. In these Rules, unless the context requires otherwise, terms that are defined in s2 of the Act bear the same meaning ascribed to them in s2 of the Act.
1.2.2 In addition to the terms defined in the Act, the following definitions are provided for the purpose of interpreting these Rules:

Chair means a chairperson of a Committee or Panel;
Committee means a committee appointed under s28 of the Act;
Individual Member means any Member who is a Fellow, an Ordinary Member, a Companion, an Honorary Member or an Honorary Fellow;
Officer of the Society means an officer who is employed in an administrative role by the Society on an ongoing basis;
Written Notice includes notice given by email;
Postal Ballot includes election by electronic voting procedures; and
Regional Constituent Organisation means a regional organisation which represents the Royal Society’s objectives and goals on a regional basis.

2. Members

2.1 Membership of Society [see s9]

2.1.1 Members may resign their membership at any time by giving signed Written Notice to that effect. Notice given under this rule must be in hard copy and must be sent by post to the Society.

2.2 Ordinary Members [see s11(3)]

2.2.1 The minimum requirements for approval by the RSNZ Council for the use of the initials MRSNZ (Member of the Royal Society of New Zealand) shall be:
(a) Training: a university degree or its equivalent as determined by the RSNZ Council; and/or
(b) Experience: three years’ professional experience within a field designated by the RSNZ Council as relevant to the Society; and
(c) Practice: formal adherence to the Code of Professional Standards and Ethics.

2.3 Honorary Members [see s16]

2.3.1 Nominations for Honorary Members may be made by any Member of the Society at any time.
2.3.2 Nominations for Honorary Members must be made to the Chief Executive and shall include a statement of not more than 500 words giving reasons why the nominee is worthy of election.
2.3.3 The RSNZ Council shall consider each nomination for an Honorary Member and, if approval is given, the nominee shall be invited to accept the appointment. At the same time as approval is given, arrangements shall be made for the presentation of a suitably inscribed certificate.

2.4 Membership Subscriptions [see s26(2)(b)]

2.4.1 The RSNZ Council may levy fees from Ordinary Members, Companions and Fellows in the form of an annual membership subscription.
2.4.2 The RSNZ Council may increase or reduce the annual membership subscription for Ordinary Members, Companions and Fellows from time to time, providing that it does not do so more than once in each calendar year.
2.4.3 The RSNZ Council may from time to time set the conditions of membership and may set reduced subscriptions for retired Members, students and non-earners. Such Members shall have rights and privileges as determined by the RSNZ Council.
2.4.4 Any Member whose subscription is more than 12 months in arrears and who has not responded positively to a reminder notice shall be deemed to have resigned.
2.4.5 Nothing in these Rules shall limit the ability of the Academy Executive Committee to impose a levy on Fellows in accordance with s39(2)(a).

2.5 Companions

2.5.1 The election as a Companion is an honour recognising sustained and outstanding leadership and contributions to the promotion, encouragement, and advancement of knowledge, science and/or technology in New Zealand.
2.5.2 The Award of Companion of the Royal Society of New Zealand (RSNZ) shall not be limited unless directed otherwise by the Council of the RSNZ.
2.5.3 The awards of Companion and Fellow of the RSNZ may be held simultaneously because the selection criteria for each focus on different achievements.

2.6 Constituent Organisations [see s13]

Annual Fee
2.6.1
Each Constituent Organisation shall pay an annual fee to be determined by the RSNZ Council.
2.6.2 The annual fee for a Constituent Organisation shall be paid by 1 March of each year.
2.6.3
The annual fee for the following year shall be notified by Written Notice to each Constituent Organisation by November of each year.

Rights of Constituent Organisations
2.6.4 Each Constituent Organisation will be invited to an annual meeting of Constituent Organisations.
2.6.5 Each Constituent Organisation has the right to print “xxx is a Constituent Organisation of the Royal Society of New Zealand” in 11 pt or smaller type as a footer on letters and other documents.
2.6.6 Only the Royal Society of New Zealand has the right to use the Society’s logo or marquees on its own documentation.
2.6.7
Constituent Organisations are not entitled to speak on behalf of the Royal Society.
2.6.8
Constituent Organisations may be subject to any other restrictions as may be approved by Council from time to time.

2.7 Affiliate Organisations [see s15]

Annual Fee
2.7.1 Each Affiliate Organisation shall pay an annual fee to be determined by the RSNZ Council.
2.7.2
The annual fee for an Affiliate Organisation shall be paid by 1 March of each year.
2.7.3
The annual fee for the following year shall be notified by Written Notice to each Affiliate Organisation by November of each year.

Rights of Affiliate Organisation
2.7.4 No Affiliate Organisation has the right to vote in an Electoral College.
2.7.5 An Affiliate Organisation will be defined on admission to membership as a non-voting Affiliate Organisation.
2.7.6
Each Affiliate Organisation has the right to print “xxx is an Affiliate Organisation of the Royal Society of New Zealand” in 11 pt or smaller type as a footer on letters and other documents.
2.7.7
Only the Royal Society of New Zealand has the right to use the Society’s logo on its own documentation.
2.7.8 Affiliate Organisations are not entitled to speak on behalf of the Royal Society.
2.7.9
Affiliate Organisations may be subject to any other restrictions as may be approved by Council.

2.8 Regional Constituent Organisations [S14]

2.8.1 Each Regional Constituent Organisation will be invited to provide representation at an annual meeting of Regional Constituent Organisations.

2.8.2 Regional Constituent Organisations may speak on behalf of the Royal Society of New Zealand only with express consent from a delegated authority of the Royal Society of New Zealand.

2.8.3 Only the Royal Society of New Zealand may use the term “President” together with the name “Royal Society of New Zealand” without further qualification.  Regional Constituent Organisations may use the nomenclature “Branch President”.

2.8.4 Each Regional Constituent Organisation has the right to print “xxx (name of RCO) is a Regional Constituent Organisation of the Royal Society of New Zealand” in 11 pt or smaller type as a footer on letters and other documents.

2.8.5 The Royal Society of New Zealand will provide approved Regional Constituent Organisations branding and encourage its use.

2.8.6 Only the Royal Society of New Zealand has the right to use the Society’s logo or marques on documentation.

2.8.7 All members of Regional Constituent Organisations, who are not in other categories of Royal Society of New Zealand membership, shall be Associate Members of the Royal Society of New Zealand for no additional charge.

3. RSNZ Council

3.1 Composition of the RSNZ Council

3.1.1 The RSNZ Council shall be constituted as follows:

(a) One President;

(b) President-Elect;

(c) 3 elected Vice-Presidents with specific responsibilities as follows:

  • Biological and Life Sciences;
  • Physical Sciences, Mathematics, Engineering and Technology;
  • Social Sciences and Humanities;

(d) 3 elected Councillors without designated portfolios;

(e) 1 elected Representative of the Regional Constituent Organisations;

(f) 1 elected Representative of the Constituent Organisations; and

(g) Up to 3 co-opted Members.

3.1.2 The following positions in the RSNZ Council may only be occupied by Members who are Fellows:
(a) Vice-President (Biological and Life Sciences);
(b) Vice-President (Physical Sciences, Mathematics, Engineering and Technology);
(c) Vice-President (Social Sciences and Humanities).
3.1.3 In these Rules, the positions referred to in rule 3.1.2 above shall be known as the Discipline-Based Vice-Presidencies.
3.1.4 For the avoidance of doubt, there is no requirement that the positions which are not listed in rule 3.1.2 above, must be filled by Members who are Fellows.

3.2 Appointment of RSNZ Councillors

3.2.1 The RSNZ Council may appoint a President-Elect up to 12 months before the expiry of the President’s term, and the President-Elect, if not already a member of the Council, may attend Council meetings for the period of his or her appointment as President-Elect.

3.3 Co-option of RSNZ Councillors

3.3.1 The Co-opted Members shall be appointed by the RSNZ Council.
3.3.2 In co-opting the Co-opted Members under rule 3.3.1 above, the RSNZ Council shall have regard to the purpose of those positions. That purpose shall include but not be limited to:
(a) ensuring representation from the New Zealand business community, young scientists; Maori and/or Pasifika; and other relevant sectors within New Zealand society.
(b) ensuring a gender and geographical balance;
(c) addressing significant issues of currency including, for example, climate change and sustainability, Treaty responsibilities and science strategies and policy; and
(d) ensuring that at least one member of the RSNZ Council adequately represents the interests of the Primary Resources Sector.

3.4 Election of RSNZ Councillors

3.4.1 The President-Elect shall be elected by majority vote of the RSNZ Councillors.
3.4.2 Except for the President-Elect, all other elected RSNZ Councillors shall be elected according to the rules in Part 4 of these Rules.

3.5 Terms of Office of RSNZ Councillors [see ss22 - 24]

3.5.1 The President shall be appointed for a term of three years.
3.5.2 The three Discipline-Based Vice-Presidents of the Society shall each be elected for a term of three years.
3.5.3 The terms of the Discipline-Based Vice Presidents shall be staggered so that one of the Discipline-Based Vice-Presidents is elected each year.
3.5.4 The three elected Councillors of the Society shall each be elected for a term of three years.
3.5.5 The terms of the elected Councillors shall be staggered so that one of the elected Councillors is elected each year.
3.5.6 The elected Representative of the Constituent Organisations shall be elected for a three year term.
3.5.7 The appointed Representative of the Regional Constituent Organisations shall be appointed for a three year term.
3.5.8 Co-opted Members hold office until the elected Councillors next vacate office following election to the Council.
3.5.9 No RSNZ Councillor may hold office on the RSNZ Council for more than two consecutive terms.
3.5.10 In the event that a vacancy, howsoever caused, arises on the RSNZ Council, that vacancy shall be filled for the remainder of the term by the procedure appropriate to that position and in accordance with these Rules.
3.5.11 If under s30(3) of the Act a Vice-President is removed from office by Written Notice, the Vice-President ceases to be a RSNZ Councillor immediately.

3.6 The Role of Discipline-Based Vice Presidents

The Vice-Presidents play an important support role in the governance of the Society. There are three elected Vice-Presidents with specific representations as follows:

(i)                 Biological and Life Sciences;

(ii)               Physical Sciences, Mathematics, Engineering and Technology;

(iii)             Social Sciences and Humanities.

At the governance level, these Vice Presidents:

(i)                 deputise for the President;

(ii)               act as representatives and ambassadors for the Royal Society;

(iii)             contribute their individual portfolio expertise.

Whichever of the Discipline-Based Vice-Presidents is currently the Chair of the Academy has the role with the President, of ensuring there is an effective link and working relationship between the Council and the Academy.

3.7 The Role of Elected Councillors

 

Elected Councillors are generic positions which have no specific portfolio attached to them.  The expertise of those elected to these positions will be drawn on by the Vice Presidents and the Executive when and as required.

3.8 The Role of Elected Constituent and Appointed Regional Constituent Organisation Representatives

 

The role of these two elected Councillors is to advise the RSNZ Council on matters of importance highlighted by the Constituent Organisations and the Regional Constituent Organisations.

3.9  The Role of all Councillors

At a professional/operational level all Councillors

(i)                 take a leadership role in identifying issues and establishing Advisory and Expert Panels;

(ii)               assist in linking to the Academy and to other sources of advice and assistance;

(iii)             provide advice and support to the Chief Executive and management ;

(iv)             report back to the Council or Chief Executive as appropriate to the issue;

(v)               assist in enhancing communication across the Society in particular by raising new and emerging issues judged important by members.

3.10 Proceedings of the RSNZ Council

Decisions of the RSNZ Council
3.10.1
Decisions of the RSNZ Council shall be by majority vote of RSNZ Councillors present.
3.10.2 In cases where there is no clear majority after all the RSNZ Councillors present have voted, the presiding officer shall have the casting vote.
3.10.3
For the purposes of rule 3.10.2 above, the presiding officer is that person who is the Chair of the meeting in question.
3.10.4
The Chief Executive of the Society shall be responsible for keeping minutes of all RSNZ Council meetings.

Executive Committee
3.10.5
The RSNZ Council may appoint an Executive Committee consisting of the President, and any other RSNZ Councillors or Officers of the Society as it sees fit.
3.10.6 For the purposes of rule 3.10.5 above, appointments of both Officers of the Society and RSNZ Councillors to the Executive Committee shall be made by a decision of the RSNZ Council.
3.10.7
The Executive Committee may be delegated authority to conduct the business of the Society between RSNZ Council meetings.
3.10.8 The Chief Executive of the Society shall be responsible for keeping a record of the decisions from all meetings of the Executive Committee and shall report on those decisions at the following RSNZ Council meeting.

Deemed Resignation from RSNZ Council
3.10.9
Any RSNZ Councillor who fails to attend RSNZ Council meetings for three consecutive meetings without a written apology being accepted by the RSNZ Council, or without seeking and receiving leave of absence from the RSNZ Council, shall be deemed to have resigned from the RSNZ Council.

 

4. Election of RSNZ Councillors

4.1 Voting Rights of Members

4.1.1 In these Rules, a Member is eligible to vote in a particular Electoral College if the Member:
(a) is entitled to join that Electoral College by virtue of the Member’s class of membership and the rules governing that Electoral College; and
(b) has completed all of the requirements necessary to join that particular Electoral College.
4.1.2 A Member is entitled to one vote in each of the Electoral Colleges that the Member is eligible to vote in.
4.1.3 The governing body of each Constituent Organisation or Regional Constituent Organisation shall vote on behalf of that organisation .

4.2 Constitution of Electoral Colleges

4.2.1 Insofar as it is required to do so by the Act or by these Rules, the RSNZ Council shall establish Electoral Colleges to enable the election of RSNZ Councillors.
4.2.2 To better facilitate the election of RSNZ Councillors to the positions listed in rule 3.1.1, there shall be two types of electoral colleges: Discipline-Based Electoral Colleges and Special Electoral Colleges.

Discipline-Based Electoral Colleges
4.2.3 The Discipline-Based Electoral Colleges shall include three separate Electoral Colleges for the election of the following positions:
(a) Vice-President (Biological and Life Sciences);
(b) Vice-President (Physical Sciences, Mathematics, Engineering and Technology); and
(c) Vice-President (Social Sciences and Humanities).
4.2.4 Each of the Discipline-Based Electoral Colleges shall be managed by the RSNZ Council to consist of a grouping of Members with similar interests.
4.2.5 The RSNZ Council shall endeavour to achieve approximate voting equity within the Discipline-Based Electoral Colleges.
4.2.6 The RSNZ Council will periodically review the management of the Discipline-Based Electoral Colleges to achieve the objectives contained in rules 4.2.4 and 4.2.5.
4.2.7 Except for Affiliate Organisations and Regional Constituent Organisations, Members may join one of the Discipline-Based Electoral Colleges for the purpose of voting according to that Member’s interests.
4.2.8 Companions and Honorary Members must inform the Society in writing of their choice of Discipline-Based Electoral College.
4.2.9 Members other than those referred to in rule 4.2.8 above shall indicate their choice of Discipline-Based Electoral College on the subscription form when the annual membership subscription or annual fee is paid.
4.2.10 In the case of Constituent Organisations, the choice of a Discipline-Based Electoral College should represent and be appropriate to the interests of the membership of the relevant Constituent Organisation.
4.2.11 In the event of disagreement, the choice of a Discipline-Based Electoral College for a Constituent Organisation shall be determined by the RSNZ Council.
4.2.12
Members may change between different Discipline-Based Electoral Colleges, provided that they do so in the manner proscribed by rules 4.2.8 and 4.2.9 and provided that they do not change more than once every three years.

Special Electoral Colleges
4.2.13
In addition to the three Discipline-Based Electoral Colleges, there are Special Electoral Colleges for the election of the following positions:
(a) Three Elected Councillors without designated portfolios;
(b) Representative of the Constituent Organisations; and
(c) Representative of the Regional Constituent Organisations.
4.2.14 Except for Affiliate Organisations and Regional Constituent Organisations, Members are entitled to join each of the Special Electoral Colleges for the election of Elected Councillors.

4.2.15 All Constituent Organisations are entitled to join the Electoral College constituted for the purpose of electing a Representative of the Constituent Organisations.
4.2.16 Only Constituent Organisations are entitled to join the Electoral College constituted for the purpose of electing a Representative of the Constituent Organisations.
4.2.17 All Regional Constituent Organisations are entitled to join the Electoral College constituted for the purpose of appointing a Representative of the Regional Constituent Organisations. Section 23 of the Act describes how the appointed Councillor is elected.
4.2.18 Only Regional Constituent Organisations are entitled to join the Electoral College constituted for the purpose of appointing a Representative of the Regional Constituent Organisations.

4.3 Procedures for the Election of RSNZ Councillors

Notification
4.3.1 An election for a vacancy of a Vice-President representing an Electoral College shall be notified by Written Notice to all Members who are entitled to vote in that Electoral College.
4.3.2
An election for a vacancy of a Representative of the Constituent Organisations shall be notified by Written Notice to all Constituent Organisations which are entitled to vote in that Electoral College.
4.3.3 An election for a vacancy of a Representative of the Regional Constituent Organisations shall be notified by Written Notice to all Regional Constituent Organisations which are entitled to vote in that Electoral College.
4.3.4
Notice given under rules 4.3.1 to 4.3.3 above shall include a request for nominations for the vacant position.

Nominations
4.3.5 Any Fellow who has selected a particular Discipline-Based Electoral College may be nominated for election as Vice-President in that Electoral College.
4.3.6 Any Individual Member of more than one year’s standing in either the Society, or a Constituent Organisation, or a Regional Constituent Organisation may be nominated for election as an elected Councillor.
4.3.7 All nominations made under rules 4.3.5 and 4.3.6 shall be made on the nomination form provided by the Chief Executive and shall include a statement of not more than 200 words on why the nominee should be elected.
4.3.8 Nominations made under rules 4.3.5 and 4.3.6 may be made by Members who are not Affiliate Organisations.
4.3.9 In order to be effective, each nomination by an Individual Member must be seconded by three other Individual Members.
4.3.10 In order to be effective, each nomination by a Constituent Organisation or Regional Constituent Organisation must be seconded by another Constituent Organisation or Regional Constituent Organisation.
4.3.11 Nominees must sign the nomination form indicating agreement to stand for office and, if elected to serve on the Council, to abide by the Rules of the Society.

Conduct of Elections
4.3.12 Except for the President-Elect, each elected RSNZ Councillor shall be elected by a secret postal ballot of the Members who are entitled to vote in the relevant Electoral College.
4.3.13 Ballot forms shall be posted to all eligible voters not less than fourteen days before the closing of the ballot.
4.3.14 The ballot forms posted under rule 4.3.13 above shall include the statements on nominees required by rule 4.3.7 above.
4.3.15 In order to be valid, the returned ballot forms must clearly show the voting intention of the Member;
4.3.16 Ballot forms returned in hardcopy must:
(a) be sealed in the envelope supplied; and
(b) display the name of the Member on the outside of the envelope.
4.3.17 Completed ballot forms must be received by the Chief Executive of the Society by the closing date specified in the Written Notice given under rules 4.3.1 to 4.3.3 above.
4.3.18 The Chief Executive of the Society shall determine the eligibility of each returned ballot form against the electoral rolls of the Society.
4.3.19 The RSNZ Council shall appoint scrutineers for each election who, in the presence of the Chief Executive, shall open the envelopes, determine the validity of electronic and hardcopy votes and count the valid votes.
4.3.20 The candidate in each Electoral College who receives the most votes shall be declared to have been elected to the RSNZ Council.
4.3.21 The RSNZ Council shall authorise the destruction of voting papers.

5. Academy Executive Committee

5.1 The Academy of the Royal Society of New Zealand shall be managed by the Academy Executive Committee.
5.2 The Academy Executive Committee shall consist of the three Discipline-Based Vice-Presidents whose positions are listed to in rule 4.2.3, up to three other RSNZ Councillors who are Fellows, and up to three additional Fellows who do not serve concurrently on the Royal Society Council.
5.3 Whenever a new Discipline-Based Vice-President is elected to the RSNZ Council, the RSNZ Council shall appoint that Discipline-Based Vice-President to the Academy Executive Committee at the RSNZ Council meeting immediately following his or her election to the RSNZ Council.
5.4 The RSNZ Council may appoint the remaining Academy Executive Committee members who are not Discipline-Based Vice Presidents referred to in rule 5.2 to the Academy Executive Committee as it sees fit.
5.5 Members of the Academy Executive Committee shall be appointed for three year terms.
5.6 No Member of the Academy Executive Committee may hold office on the Academy Executive Committee for more than two consecutive terms.
5.7 The Academy Executive Committee shall be chaired for a one year term by the Discipline-Based Vice-President whose position is due for election in that year.
5.8 In the event that a vacancy arises on the Academy Executive Committee and the vacancy is caused by either death or resignation, the RSNZ Council shall appoint a replacement Fellow to serve the remainder of the term in accordance with the Rules.

6. Committees (see ss28 and 29)

6.1 The RSNZ Council may from time to time appoint Committees for such purpose as the RSNZ Council sees fit.
6.2 The Chair of each Committee shall be appointed by the RSNZ Council, or by delegated authority.
6.3 The Chair’s term of office for each Committee will normally be up to three years or the duration of the Committee if that duration is less than three years.
6.4 Each Chair’s term of office may be renewed by the RSNZ Council.
6.5 The membership of each Committee shall be appointed by the Chief Executive in consultation with the relevant Chair and other interested parties.
6.6 The term of office for a member of a Committee will normally be for up to three years or the duration of the committee if that duration is less than three years.
6.7 For continuing Committees, half (rounded down) of the members shall stand down at the end of three years.
6.8 The Chair of the relevant Committee shall determine which members must stand down under rule 6.7 above.
6.9 Members of Committees who have stood down under rule 6.7 above may have their position renewed or they may be replaced.
6.10 All Committees shall adhere to the Code of Professional Standards and Ethics.
6.11 Each Committee shall provide an annual plan outlining its proposed activity for that year to the RSNZ Council for approval subject to budget.
6.12 Each Committee shall propose an annual budget to the Chief Executive before the Society’s annual budget finalisation.
6.13 Each Committee shall provide an annual report to the RSNZ Council.
6.14 An Officer of the Society will be assigned to the Committee and will be responsible for administrative matters and for keeping minutes of all Committee meetings.
6.15 The minutes kept under rule 6.14 above shall be reported to the RSNZ Council at the next RSNZ Council meeting.
6.16 Each Committee shall advise the Chief Executive and RSNZ Council on all matters of concern and shall accede to any requests by either the Chief Executive or the RSNZ Council.
6.17 Beyond what is provided by these Rules, the Act and the Code of Professional Standards and Ethics, Committees must regulate their own procedure.
6.18 Within the guidelines established by rules 6.1 to 6.17, each Committee shall develop more specialised terms of reference appropriate to its function and shall submit those terms of reference to the RSNZ Council for approval.
6.19 The above rules 6.1 to 6.18 do not apply to those Regional Constituent Organisations that are constituted as Committees.

7. Advisory Panels

7.1 Terms of Reference (ToRs)

7.1.1 Membership of the Advisory Panels will be drawn from some or all of the Constituent Organisations within the portfolio of each Vice President. Where there are no or few Constituent Organisations in a particular discipline, e.g., the Humanities Advisory Panel, members may be co-opted to ensure the range of relevant interests.

7.1.2 Constituent Organisations are to be represented on Advisory Panels by their President or their nominee.

7.1.3 The Chair of each Advisory Panel will be the relevant discipline-based Vice President or their nominee.

7.1.4 The Chair’s Term of Office for each Advisory Panel will normally be up to three years or for the duration of time that they hold the position of Vice President up to a maximum of six years.

7.1.5 The membership of the Advisory Panel will be confirmed by the RSNZ Council. There will not be more than 11 Presidents (or their nominees) on each Advisory Panel.

7.1.6 The Term of Office for an Advisory Panel member will normally be for up to three years.

7.1.7 Half (rounded down) of the Advisory Panel members shall stand down at the end of three years.

7.1.8 Members of Advisory Panels who have stood down under ToR 7.1.7 above may have their position renewed for a further term or they may be replaced.

7.1.9All Advisory Panels shall adhere to the Royal Society’s Code of Professional Standards and Ethics.

7.1.10 Each Advisory Panel shall provide an annual work plan outlining its proposed activity for that year to the RSNZ Academy Executive Committee and to RSNZ Council for approval subject to budget.

7.1.11 Each Advisory Panel shall propose an annual budget to the Chief Executive before the Society’s annual budget finalisation.

7.1.12Each Advisory Panel shall provide an annual report to the RSNZ Council.

7.1.13 A member of the Society’s Executive will be assigned to each Advisory Panel and will be responsible for administrative matters and for keeping minutes of all Advisory Panel meetings.

7.1.14 The Minutes kept under rule 13 above shall be reported to the Academy Executive Committee and RSNZ Council at their next meetings.

7.1.15 Each Advisory Panel shall advise the Chief Executive and RSNZ Council on all matters of concern and shall accede to any requests by either the Chief Executive or the RSNZ Council.

7.1.16 Beyond what is provided by these ToRs, the RSNZ Act and the RSNZ Code of Professional Standards and Ethics, Advisory Panels must regulate their own procedure.

7.1.17 All Panels are required to operate under the terms of the RSNZ Governance Charter.

7.1.18 Membership practice and objectives of each of the Advisory Panels shall reflect the intent of the Treaty of Waitangi.

7.1.19 Within the guidelines established by ToRs 1 to 18, each Advisory Panel shall develop more specialised ToRs appropriate to its function and shall submit those ToRs to the Academy Executive Committee and RSNZ Council for approval.

8. Expert Panels

8.1 Terms of Reference (ToRs)

8.1.1 Expert Panels will be formed for specific purposes through the relevant Vice-President, Advisory Panel and Chief Executive and the membership will draw on the appropriate expertise.

8.1.2 Normally panels will be interdisciplinary but one discipline-based Vice President will chair the Expert Panel.

8.1.3 Expert Panels will normally be set up with specific tasks to perform within a finite lifetime.

8.1.4 The membership of the Expert Panel will be confirmed by the RSNZ Council. There will not be more than 11 members on each Expert Panel.

8.1.5 All Expert Panel members shall adhere to the Royal Society’s Code of Professional Standards and Ethics.

8.1.6 Each Expert Panel shall provide a work plan outlining its proposed activity to the RSNZ Academy Executive Committee and to RSNZ Council for approval subject to budget.

8.1.7 Each Expert Panel shall propose a budget to the Chief Executive.

8.1.8 Each Expert Panel shall provide a report to the RSNZ Council as required by the RSNZ Council, via the relevant Vice-President and Academy Executive Committee.

8.1.9 A member of the Society’s Executive will be assigned to each Expert Panel and will be responsible for administrative matters and for keeping Minutes of all Expert Panel meetings.

8.1.10 The Minutes kept under ToR 9 above shall be reported to the Academy Executive Committee and RSNZ Council at their next meetings.

8.1.11 Each Expert Panel shall advise the Chief Executive and RSNZ Council on all matters of concern and shall accede to any requests by either the Chief Executive or the RSNZ Council.

8.1.12 Beyond what is provided by these Terms of Reference, the Act and the Code of Professional Standards and Ethics, Expert Panels must regulate their own procedure.

8.1.13 All Panels are required to operate under the terms of the RSNZ Governance Charter.

8.1.14 Membership practice and objectives of each of the Expert Panels shall reflect the intent of the Treaty of Waitangi.
8.1.15 Within the guidelines established by ToRs 1 to 14, each Expert Panel shall develop more specialised Terms of Reference appropriate to its function and shall submit those Terms of Reference to the Academy Executive Committee and RSNZ Council for approval.